Privacy Policy

PRIVACY POLICY – MAY 2018

Website & Marketing

Almor respects your privacy and takes its legal obligations under data protection law very seriously. This page explains how we use personal data that we collect through our website, and how we use personal data for marketing purposes. In the event that there are links on our website to third party websites, those third party website are not covered by this privacy policy. You should review the privacy information on those third party websites to find out how they will use your personal data.

If you have any questions about this policy, or about how we use your personal data, please get in touch with us on 01159868773, sales@almor.co.uk.

Use of our website

Information we collect when you use our website

We will collect and use the following personal data from you:

Information you give us. This is information about you that you give us by filling in forms on our website to: (i) make an enquiry or (ii) otherwise contact us. This information will be your name, company name, email address, phone number and product requirements (if you are asking for a quote). Also if you wish to consent to being contacted with other marketing information. There is a box on our form where you can type your message to us and it may be that you provide additional information about yourself in those boxes.

Information we collect about you. We use Google Analytics and IP tracking software on our website. We use Google Analytics to collect the following information from users of our website: IP addresses and webpages visited.

Uses of the personal data we collect through our website

We will use the personal data we obtain through our website as follows:

  • to get in contact with you when you have asked us to do so;
  • to send you any information you have requested;
  • to send you a quote when you have asked for one;
  • to monitor the usage of our website;
  • to help us track the traffic we get through our website;
  • to help us improve the user-experience of our website; and
  • to send you marketing communications about products and services that we offer and news about our company

Legal basis on which we use personal data from our website

We are using the personal data that you give us on the forms on our website on the basis that you have consented to us using it to get in touch with you or to send you a quote. You can withdraw your consent at any time by contacting us at sales@almor.co.uk

We are using the personal data that we get through Google Analytics on the basis that it is in our legitimate interests to monitor the traffic we get through our website, to know how people are using our website, so that we can take steps to improve the experience for people who use our website, and to take any necessary steps to fix any problems with our website.

Our legitimate interests in having a well-functioning website that is easy to use and free from errors do not outweigh your rights because we collect minimal information from you which is largely anonymised.

We use the personal data that you give us for marketing on the basis that you have consented to us using it to send you marketing communications. There will be unsubscribe links in all the emails we send you which are purely marketing communications. If you change your mind about receiving them you can withdraw your consent at any time by contacting us at sales@almor.co.uk

We do not use the information we collect to make any decisions about you.

General Information

How long we keep your personal data

Where we have collected your personal data from our website, we will not keep it for longer than we need it for the purposes we have explained above. We will delete the personal data that you give us after 2 years unless there is at that point an on-going business relationship whereby the data can legitimately be retained. We will delete the personal data that we collect from users of our website after 2 years.

Sharing your personal data

We do not sell or share your personal data outside Almor. We may however be required to transfer your personal data outside Almor for the purposes of complying with our legal obligations or for the purposes of asserting our legal rights.

Transfer of your personal data outside the UK/EEA

We do not store or transfer your personal data outside the UK/European Economic Area.

Your rights over your personal data

You have a number of rights over your personal data, which are: 

  • the right to make a complaint to the Information Commissioner’s Office (ICO) if you are unhappy about the way your personal data is being used – please refer to the ICO’s website for further information about this (https://ico.org.uk/);
  • the right to ask us what personal data about you we are holding and to have access to a copy of your personal data;
  • the right to ask us to correct errors in your personal data;
  • the right, in certain circumstances such as where our use of your personal data is based on your consent and we have no other legal basis to use your personal data, to ask us to delete your personal data;
  • the right, in certain circumstances such as where we no longer need your personal data, to request that we restrict the use that we are making of your personal data;
  • the right, in certain circumstances, to ask us to review and explain our legitimate interests to you; and
  • the right, where our use of your personal data is carried out for the purposes of an agreement with us and is carried out by automated means, to ask us to provide you with a copy of your personal data in a structured, commonly-used, machine-readable format.

If you would like to exercise any of these rights please contact sales@almor.co.uk

Changes to our privacy policy

Any changes we make to this privacy policy will be posted on this page. Please ensure that you check back regularly to see any updates that we have made to our privacy policy.

We may contact you via the email address you have provided if we intend to make a change to this privacy policy that would fundamentally change the nature of the way we use your personal data.

 

PRIVACY STATEMENT – JOB APPLICANTS

Privacy Statement – Job Applicants

Almor is the Data Controller for the information you provide during the recruitment process.

The company collects and processes personal data relating to prospective employees as part of the recruitment process.  The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

If you have any queries about how we handle your information, please contact us at sales@almor.co.uk

What will we do with the information you provide to us?

All of the information you provide during the recruitment process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.

We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format.

We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for. 

What information do we ask for, and why?

We do not collect more information than we need to fulfil our stated purposes and we will not retain it for longer than is deemed necessary.

The information we ask for is used to assess your suitability for employment. You do not have to provide what we ask for but it might affect your application if you do not. 

Application stage

We ask you for your personal details including name and contact details. We will also ask you about your previous experience, education, referees and for answers to questions relevant to the role you have applied for. We might ask you to complete tests or occupational personality profile questionnaires; and/or to attend an interview – or a combination of these. Information will be generated by you and by us. For example, you might complete a written test or we might take interview notes. We use only use tests/other assessment methods that are relevant to the role and we carefully consider ethical issues when creating, administering and interpreting these tests. The information we gather is securely stored by Almor, accessible by the HR team and only shared with the recruiting manager (s). 

Conditional offer

If we make a conditional offer of employment, we will ask you for information so that we can carry out pre-employment checks. You must successfully complete pre-employment checks to progress to a final offer. We are required to confirm the identity of our staff, their right to work in the United Kingdom and seek assurance as to their trustworthiness, integrity and reliability.

You will therefore be required to provide:

  • Proof of your identity – you will be asked to supply specific, original documents; we will take copies.
  • Proof of your qualifications – you will be asked to supply original documents; we will take copies.
  • Details of your referees, with Almor using the details you provide in your application to obtain references
  • Details about your health to establish your fitness to do the work you have been offered or advise us if any adjustments are needed to the work environment or systems so that you may work effectively.

If your application is successful and you accept a role within our company, we will ask you for additional information.  The company’s Employee Privacy Statement contains further information relating to this.

How long is the information retained for?

If you are successful in your application, the information you provide during the application process will be retained by us as part of your employee file for the duration of your employment, and for as long as it is deemed necessary after employment ceases.  However, it will be held for a minimum of seven years. This includes information confirming the successful vetting procedure.

If you are unsuccessful at any stage of the process, the information you have provided until that point, including information generated throughout the process, for example interview notes, will be retained for 6 months from the closure of the relevant recruitment process.  If you do not wish for this to be held for this period, you can ask HR to destroy it.

How we make decisions about recruitment?

Recruitment decisions are made by hiring managers and members of the HR team, taking into account all information gathered during the recruitment process.

You are able to ask about decisions made about your application by emailing: jo.fletcher@almor.co.uk

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • require the company to change incorrect or incomplete data;
  • require the company to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
  • object to the processing of your data where the company is relying on its legitimate interests as the legal ground for processing; and
  • ask the company to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the company’s legitimate grounds for processing data.

 

If you would like to exercise any of these rights, please contact: jo.fletcher@almor.co.uk

You can make a subject access request by completing the appropriate company form which is also available from Jo Fletcher at the above email address.

If you believe that the company has not complied with your data protection rights, you can complain to the Information Commissioner.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 16 May 2018.